According to Price Waterhouse Cooper, an average business will make 19 copies of every document. $20 are then spent on labor to file every document, followed by $120 in labor time to locate misfiled documents. There are one out of every 20 documents that get lost completely, with 25 labor hours recorded to recreate any lost document.
Those facts on traditional filing methods alone should convince you as a business owner that it is time to upgrade to a digital filing system. Relying on a business card scanner, a laptop scanner or a portable scanner to record information is much more effective than relying on printed documents or cards. Laptop scanners and portable scanners are much more affordable today than they were just five years ago. Saving on your scanning tools and creating an effective digital filing method across your company will help your business save money and time.
There are one out of every four enterprise paper documents that get misplaced and never found again, per Datapro. Lost documents vary in their importance. Typically, legal documents or articles of organization that define business executive responsibilities will not go missing. However, seemingly innocuous materials such as employee run sheets or time cards may end up in the wrong place in your traditional filing system. A four drawer filing cabinet can contain anywhere from 10,000 pieces of paper to 12,000 pieces of paper. That is a lot of opportunity for a piece of paper to get put in the wrong place.
A company with more than 1,000 knowledge workers may spend between $6 million and $12 million every year trying to find nonexistent information, trying to find information and failing or recreating missing info on paper documents, per a study from the the International Data Corporation. InfoTrends estimates that business documents to be printed copy or faxed every year in America come in at 1.019 trillion documents per year. The use of paper, fax communication lines, printing cartridges and other incidental costs can all be removed using a digital filing system.
A portable scanner will help you create an effective digital filing methodology. Your employees can use portable scanners to produce digital documents that get shared via email or in a cloud computing network. Tech support for portable scanner use is also easy to set up. Learn more about portable scanner training and portable scanner shopping by researching them online or by speaking with a company currently relying on digital file.
Refernce materials: www.neat.com